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Monday, 11 November 2013

The Paperless Office - Week 7

The last couple of weeks have been great for tidying and making space and my office is a happier healthier place now with room for future development and inspiration.  But I've not been making much paper recycling to add to the grand total.

Last week I was typing up notes into a private blog and when I wrote the blog post about this I'd managed an overall total of 49.759kg.  By continuing to add notes to my blog to clear out my old notebooks, I managed another 288g of recycling to get me over the 50kg mark!

I haven't by any means finished going through all my old notebooks and handouts from the various meetings, events and training courses I've been on, but this will take time.  The rule from now on though, is to write them up into the blog as soon as I can.  Tagging each note with appropriate key words, means that it will be much easier to find the information as and when I need it.

This will most certainly be a huge saver of both paper and time.  My blog is already developing into a useful resource.

But onto this week's task.  And it's a big one...

This week I am going to go through my file of bills for house running costs.  I keep these bills so that I can look back through what electricity / oil / water etc that I'm consuming.  We have regular attempts at making reductions in what we use.  But like using a blog for my notes, this information can be kept in a spreadsheet rather than having to keep all the paper work.

I have set up my spreadsheet with a worksheet for each service: water / oil / electricity / council tax etc.

I record units used, unit price and total amount paid and any other information I feel is useful.  Then the piece of paper can go to the recycling.  I tear off the part with address and account number for shredding, which is much quicker than shredding the whole document.

Having dealt with the house running costs, I had a quick look through some of the other files and found plenty of paperwork that I just don't need to keep any more.  Once you start to really think about what you do and don't need, it is fairly easy to kick the hoarding habit.  I think it helps that I've started to see all this paper as a valuable resource as it can be turned back into paper.

I've added a further 2534 grammes bringing the total to 52.581kg and have freed up more space in the crammed full drawers of my filing cabinet.  But I can now see the bulging files in between the down-sized ones so... week's task is to go through these!

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